Page styles are designed to help manage the formatting & printing of documents & reports used within RxWorks.
Every letter, form, handout, cage card, report and even drug labels all use these instructions to control their print behaviour.
Multiple documents of a similar type can use the page style and the page style can either be universal across all computers in your practice or, for larger practices (or branch clinics) they can be personalised by computer or by physical location.
Access Page Style Configuration
To access the page style configuration, go to: Options & Setup > Report & Reminder > Page Styles
What does a page style do?
A single Page Style can be used by multiple reports and documents to determine:
RxWorks Default Page Styles
RxWorks ships with general purpose Page Styles which are usually sufficient for your initial needs, however you may need to modify the settings to suit non-RxWorks hardware.
Examples of general purpose Page Styles are:
Additional page styles for special documents such as newsletters or envelopes may need to be added.
Page Style Settings
Page style settings let you configure the printer, tray or paper source, margins, header & footer graphics. Most page styles allow you to configure all these settings; however there are some system page styles that are slightly different.
Managing Page Styles
The list of page styles is shown on the left of the configuration screen.
Click an entry to view its details.
The page style list can be filtered by:
Click REFRESH to update the list.
General Page Styles
These are used for Word documents and Reports
Drug & Task Label Styles
What Each Field Means
Descriptive name of a page style
The printer a page style will direct its documents to. For a printer to be available in this drop-down list, it must be available over the clinic’s network.
The paper source a page style is to use from the selected printer.
The Print Server Name. Generally this will not need to be used.
The page header image to be printed on documents using a page style. Set up your Letterhead images under Reports > Setup and Document Editing > Letterhead and Footer Graphics.
The page footer image to be printed on documents using a page style. Set up your Footer images under Reports > Setup and Document Editing > Letterhead and Footer Graphics.
Choose a Microsoft Work Style template for a page style to follow. (Reports > Setup and Document Editing – Further information is provided on setting up style templates under ‘Reports’ in this manual).
Top, Bottom, Left and Right Margin:
Set the margins a page style is to follow when printing a document.
Set the indentation space for client name and address details to print. This is used for clear spaced envelopes.
Drug Label Line:
The number of characters that should print on the line before wrapping to the next line.
Drug Label Inter-line:
The height of each line in pixels. If the writing is printing too squashed increase this value.
Drug Label Font:
The size of the font in pixels. If the writing it printing too small, increase this value.
Print Clinic Details on Crystal Reports:
Check this box if you would like to print your clinic details on any crystal report using this page style. These are the clinic details set up under Options and Setup > Clinic > Clinic Address, Contact and Phone Details. It will print the clinic details of the clinic you are logged into.
Editing Page Style Settings
To Add a New Page Style
To Edit a Page Style
To Rename a Page Style
To Delete a Page Style
Personal Page Styles
When a clinic needs finer control over which printers a document should print to, personal page styles can be setup. These can help for branch practices or where a practice has many terminals or printers.
A personal page style will override the default version of a particular page style.
Personal page styles are resolved by 2 fields:
This is the name of the computer you are using. Each computer has a unique name on your network. If you are using a Terminal Server, it is the name of the computer you are using to connect to your server.
This is the network address of where you are currently connected from. Generally each computer in the same physical building will have the same IP Subnet but branch clinics will have a different one. For example all computers in your main site will have IP Subnet of 192.168.1 and all computers at your branch site will have 192.168.2.
The IP Subnet is always the first 3 octets of the IP address.
How to Add a Personal Page Style
To add a personal page style, select the page style you wish to use as the base. This may be the default version of the page style or another personal version which has already been set up.
- Click CREATE PERSONAL PAGE STYLE.
- Select an option for Computer & IP Subnet
- Copy from the selected page style will use the same value as your base page style
- Use current session will use the values from the terminal you are currently logged into RxWorks from
- Set to Empty will leave the value blank
- Enter manually will allow you to enter the required details if you know them without trying to automatically generate them. This is useful if you are not currently at the terminal for which you are adding a personal page style
Resolving Which Personal Page Style to Use
When printing a document, report or drug label or firing the cash drawer RxWorks will resolve the correct version of the page style to use based on your current situation.
First RxWorks will look up the name of the page style to use for the document. It then runs through the following steps to check for a personal page style:
- Check for a personal page style with the same Computer Name AND IP Subnet as the current login. If one is found, use it and stop looking.
- Check for a personal page style with a blank IP Subnet and the same Computer Name as the current login. If one is found, use it and stop looking.
- Check for a personal page style with a blank Computer Name and the same IP Subnet as the current login. If one is found, use it and stop looking.
- If no personal versions of the page style have been found, use the default version (which has a blank Computer Name and a blank IP Subnet).
The user asks RxWorks to print a consent form which uses the page style called Word Document External
|ID||Page Style Name||Computer Name||IP Subnet||Printer|
|1||Word Document External|| || ||Invoice|
|2||Word Document External||2-80|| ||Invoice 2|
|3||Word Document External|| ||192.168.2||Invoice 3|
|4||Word Document External||Laptop1||192.168.2||Invoice 3|
|5||Word Document External||Laptop1||192.168.3||Invoice 4|
Example 1 – Main Site Terminal
A user is logged onto the server from a main site terminal with Computer Name 1-60 and IP Subnet 192.168.1
Step 1 – No Match (there is no page style with a computer name of 1-60 and IP Subnet of 192.168.1)
Step 2 – No Match (there is no page style with a computer name of 1-60 and a blank IP Subnet)
Step 3 – No Match (there is no page style with a blank Computer Name and IP Subnet of 192.168.1)
Step 4 – Match! ID 1 matches because it has a blank IP Subnet and a blank Computer Name
Example 2 – Branch Clinic Terminal
A user is logged onto the server from a branch clinic terminal with Computer Name 2-80 and IP Subnet 192.168.2
Step 1 – No match (there is no page style with computer name of 2-80 and ip subnet of 192.168.2)
Step 2 – Match! ID 2 matches because it has a blank IP Subnet and a computer name of 2-80.
Example 3 – Laptop Which Moves Between Branches
A user is logged onto the server from their laptop at the main site, the laptop is called ‘Laptop1’ and the IP Subnet is 192.168.1
Step 1 – No match (there is no page style with Computer Name of Laptop1 and IP Subnet of 192.168.1)
Step 2 – No match (there is no page style with Computer Name of Laptop1 and blank IP Subnet)
Step 3 – No match (there is no page style with blank Computer Name and IP Subnet of 192.168.1)
Step 4 – Match! ID 1 matches because it has a blank Computer Name and a blank IP Subnet
The user then moves their laptop to the branch clinic.
The laptop is still called ‘Laptop1’ but the IP Subnet is now 192.168.2
Step 1 – Match! ID 4 matches because it has a Computer Name of Laptop1 and IP Subnet of 192.168.2
Recommended Setup for Multi-Site Practices
As a basic setup, all terminals at the main site can use the default version of each page style. For each branch practice, add a personal version of each page style for the branch clinic subnet, but leave the computer blank. This will act as the default for any terminal at the branch clinic.
You only need to add personal versions with a computer name if a particular terminal should use a different printer. If you have a laptop that moves between branches, it will use the subnet of the branch it is currently plugged in at, so does not require specific personal page styles as a general rule.
Electronic cash drawers are installed as printers onto your system. To fire them, a small print job is sent to them and this triggers the drawer to open. The page style called “Cash Drawer” controls this.
When adding a payment in RxWorks, the cash drawer will automatically trigger. Generally this should only occur if a payment is added on a reception terminal.
To set this up:
Checking Document Page Styles
To check what page style a document is using:
Page Styles and Crystal Reports
When generating account statements and summaries, Crystal Reports will reference a specific Account Page Style that determines how the document is displayed. This Account Page Style will then reference a Page Style under Options and Setup > Report and Reminder > Page Styles.
When previewing a crystal report, the top bar of the report window will indicate what Account Page Style is being used to generate the document
Account Page Styles are found under Reports > Accounts, Debtors and Tax Analysis > Printer Page Styles.
Page Style Examples
Two laser printers are installed at one practice. One is located at the front desk. The other is found in the manager’s office.
Letters & handouts use the page style: Word Documents External which prints to front desk.
However, the terminal in the manager’s office should print to the printer in the same room.
A personalised page style for the manager’s terminal will override the page style: Word Documents External
Your practice has a branch clinic and hence another laser printer on the network.
You will need to instruct each terminal at the branch clinic to print at the correct location.
Each terminal will need a personalised page style that overrides the default settings at the main clinic
Letterheads in Multiple Branch Clinics
In Multiple branch clinics, you will find it easier to manage letterheads and footers by saving them in a subdirectory of the RxWorkstemplateslogos folder in Microsoft Windows.
Create a folder that relates to each unique clinic ID. Save the letterheads for each branch clinic in their relevant folder. They should be named to correspond with the letterheads and footers for the main branch in the RxWorksTemplatesLogos folder.