J – Clinical Audit – Vital Signs

J – Clinical Audit – Vital Signs

Estimated reading time: 3 min

Requires Performance Pack.

The Clinical Audit – Vital Signs Report

As practices are placing a greater emphasis on preventative medicine, the recording of patients’ vital sign information is becoming more important. Completing these records is essential to maintain a comprehensive patient record. They also provide a verifiable record of the values a practitioner has used in making dosage calculations and other conclusions.

RxWorks v4.0 includes the capability of recording that information for each of the visits by the patient. Our clients have asked for reports that can provide an audit of a practitioner’s consistency in completing the record. This has resulted in the Clinical Audit by Consulting Vet – Vital Signs report.

RxWorks v4.0 collects all of the information needed to provide the audit. But as you can imagine a single report that shows the detail needed could become overwhelming. So, we have designed a report that does not show all of the information all at once. It starts with a summary and then lets you “drill down” to get more and more details of those items that interest you.

The report is intended to be viewed on your computer screen as we need to be interactive in order to “drill down”. However, you can print the report that’s shown on the screen at any time by selecting Print from the Windows orb. It’s the same process you would use to print any Excel screen. Or if you wish to use the report as a foundation for further calculations you can export it as an Excel spreadsheet. This lets you work on the data without changing the original report.

Accessing The Report

  1. Navigate to the RxWorks Reports Work Area.
  2. Select ‘J: Advanced Analysis.’
  3. Select ‘Clinical Audit – Vital Signs.’

How to Generate the Production by Veterinarian Report

  1. Choose a period of time to analyse from the drop-down list.
  2. Or select ‘Other’ and enter the start and end dates for the period you want to analyse.

  3. Select ‘Preview.’ This will open the report window.
  4. In the report window, select whether you want the report to show ‘consulting veterinarians’ or ‘non-consulting’ or ‘all doctors’ from the ‘Show Groups’ drop-down.
  5. If you have multiple locations, you can then select which of your clinics are to be included in the report.
  6. Next is to enter producer (vet or nurse) that you want.
  7. Use the down arrow at the side of the box to see the available choices.

  8. Select if you prefer the report to be grouped by location.
  9. Click ‘View Report.’

What Does the ‘Clinical Audit – Vital Signs’ Report Show Me?

The report opens with a summary of the activity for each veterinarian that was selected.
The field ‘No. of Consults’ shows the number of consultations that a veterinarian completed in the selected period.
Each of the vital signs that are recordable in the “Visit Work Area” has its own column – Weight of the patient, Temperature, Heart Rate, etc. The figures show the number each of the vital signs that have been recorded as a percentage of the total number of consultations. For example: Dr. Sarah Smith has recorded the patient’s weight in 81% of the consults she did.

‘Drilling Down’ Into The Report Details

As you look over your report, you’ll see items that warrant more investigation. This is where drill down becomes very useful. Normally you would have to search out and generate another report to get what you want.
Use the ‘+’ and ‘-‘ symbols to the left of the listed transaction groups to expand and collapse further details.

Example

The process is best described with an example.
We want to get more detail on how Dr. Judith Jones has been recording her patients’ data. Click on the ‘+’ symbol next to her name. The report will then show the next level of detail.

This level of information shows the percentage completion for the consults with and without Anaesthesia. She has recorded more information for the consults with Anaesthesia than for those without. A little more attention due to the extra risk, perhaps.

Next, lets see more information on the consults without anaesthesia. Click on the + next to ‘Anaesthesia Excluded.’

Most of Judith’s consults were for ‘Sick/Trauma’ and we wish to see more detail. Click on the ‘+’ next to ‘Sick/Trauma’ and the report will display yet another level of detail.

We can now see how consistent she has been in the period and look for improvement or backsliding in her recording of information. This is valuable and accurate information to determine where and what she needs to do, to get better. Senior staff can discuss those actions with her with confidence that the information being used is not an impression but solid and provable.

This illustrates how you can get to more and more detail for just the items that you want. And you can stop at whatever level of information you want. There is no need to have a report that shows every detail of information for every item. You can concentrate on those that interest you without being overwhelmed by a report that could run into lots of pages.

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