Attach Patient Photos from Folder

Attach Patient Photos from Folder

Estimated reading time: 2 min

Managing Unattached Patient Images

RxWorks can help import patient images into your records using ‘smart’ functions. The smart functions can read image information, helping you match images to a “patient record”.

This tool can help you attach an image to a patient record if:

  • You use the Patient Images Workflow – You may find that some images have not attached to a patient record due to a missing appointment or misspelt name.
  • You have a digital camera or a folder of patient images stored on your PC that you would like to attach to patient records.
  • You can still attach patient images using the traditional naming convention and document integration, as well as manually attaching images directly from the patient screen. This method of attachment is intended to help simplify the import of patient images by using cross-referencing image information with appointment data.

    Importing Unattached Images from the Patient Image Workflow

    The RxWorks “Patient Images Workflow” uses information sent by email to identify the patient that the image must be attached to. The information used is:

  • The Patient Name and Client Last Name from the subject line of the email.
  • The Date & Time stamp from when the image was taken.
  • An appointment for the patient should be added on your appointments clipboard to aid identification.
  • Images imported from the patient image workflow may remain unmatched to a patient record if the emailed photo has missing or incorrect information. Any unattached images will be stored automatically in the folder: RxWorksImagesUnresolved.

    How To Attach Unresolved Patient Images

    Follow these steps to attach unresolved patient images:

    1. Navigate to the RxWorks ‘Task Panel.’
    2. Select ‘Tools and Utilities’ from the left-hand side of the Task Panel Window.
    3. Select ‘Patient Tools’.
    4. Select ‘Attach Patient Photos from Folder.’
    5. The contents of the unresolved images folder are displayed.

    Suggested patients to attach the image are shown in a list.

    The suggestions are based on:

  • The time and date that the photo was taken.
  • The existence of an appointment 2 hours either side of the image date and time.
    1. An appointment exists for a number of patients on this date in the same time period that the photo was taken. The most likely match is the appointment for ‘Bear’ at 5pm.
    2. If one of the suggested patients is a match, click on the patient name to begin the attachment.
    3. Click OK to confirm.

    The attached patient image can be viewed from the patient record.

    Importing a Folder of Patient Images

    RxWorks can import patient images from a folder on your computer, instead of emailing the images using the patient image workflow. This method may be more useful if you use a digital camera instead of a smartphone to take patient photos.

    How To Import Patient Images From A Folder

    Follow these easy steps to import the images:

    1. Navigate to the RxWorks ‘Task Panel.’
    2. Select ‘Tools and Utilities.’
    3. Select ‘Patient.’
    4. Select ‘Attach Patient Photos from Folder.’
    5. Type in or click the directory button to open a list of folders.
    6. Select the folder where your images are stored & click OK.
    7. The list of images is displayed. Any appointments around the time that the photos were taken are displayed in a list.
    8. If you find a match from the suggested patients in the list, click on the patient name to attach the image.

    Manually Attaching Patient Images

    If the suggested patient list does not include the patient you are looking for, you can manually attach the image to another patient record.

    1. Click the Attach to Different Patient link.
    2. Search for the patient based on the details you have. In this example the patient is a golden retriever named Nelson.
    3. By searching multiple criteria you can narrow down the list to just a few possible matches.

    4. Click OK to confirm. The image will now be attached to the correct patient record.

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